Annual General Meeting
16 October 2007
Bob opened the meeting welcoming those present to the 25th AGM. Attendees were given a sheet detailing highlights of the year and club accounts for 2006/7.
Apologies: Stuart St John who sent best wishes
especially to Joyce & Max; Steve O’Callaghan;
Attendance: 36 members were present.
Secretary Geoff announced that he hadn’t received any
letters. Following hosting the Yorkshire Vets race in May very successfully at
Old Leos, he had received a phone call this evening from the vets secretary
asking if we would put the race on again in 2008. Geoff’s concern is the large
number of marshals needed (see later discussion). Geoff encouraged all those
over 35yrs to have a go at the Vets races, all have a good atmosphere like ours
though our race was over tougher terrain than the average. Noteworthy success
during the year was Caz & Simon Vallance, 1st mixed team in the
Yorkshireman Off road
Bob pointed out that the sec’s report had included the Vets Report, the Fell running report, and the Fell Competition report.
Treasurer Paul White presented the easy-to-understand
accounts. There is a deficit of £101 this year against an excess of £799 last
year: there had been the donation towards the women’s showers, payments from
members for the anniversary T shirts were still outstanding, the trophy for
Tracey and the banners for the 25th anniversary were extra
expenditures this year. However there had been an increase in the number of
paid up members. Dave Middlemas asked why the income from our races didn’t
appear and Bob pointed out that this goes direct to Lineham Farm and is not
therefore in the accounts. Bob suggested we should get Tracey’s trophy engraved
with her appearance in the World Championships this year in
Road Once again our star performer was Tracey who was
selected to run the marathon in the World Championships in
Cross Country Drew pointed out that the Yorkshires are
at ???? on 5 Jan, the Northerns are in
Relays Bob reported that the women’s team was 1st
team in the
Grand Prix Paul White reported that nineteen members have run in 8+ races this year and many more have run in 6 or 7 races. The subcommittee will select next year’s races. Information about the races is on the website.
Performance awards In the absence of Alan Hutch, Bob explained that 5 performances at a particular grade results in the award being made. Tim Towler was presented with his award: 13 Striders have now achieved an award. Paul Hunter updates the award information. A request was made for PB info to be forwarded to Erica, including PBs done by members before they became members of VS.
Valley Striders Annual Review In the absence of Eric Green, Bob reported. Newsletters are no longer produced as Bob no longer has the time and no one else has volunteered to produce them. Communication is now by email with 186 out of 196 members on email. The year’s review will be out before the end of 2007.
Web Site Admin Bob reported that this was going very well.
Coaches Bob reported that both Max and George Black were contactable by phone or email. He reminded members that within the club were members with vast experience in racing. Max used to have a ‘Coaches Column’ in the newsletters and suggested he could offer advice via the weekly emails; he commented that he has a lot of experience to pass on and has coached people from 20+ yrs to 70+ yrs.
Valley Striders Kit Hooded shower proof jackets (white logo on black) are still available for £19. Orders for anniversary T shirts will be closing soon. Orders for both should be placed with Paul Hunter.
Race Reports Bob reported that a record number of
entries was received for the Meanwood Valley Trail Race and he closed the
entries before race day: a total of £1500 was raised for Lineham Farm. Mick
Tinker reported that about £5000 was raised for the British Heart Foundation at
the Pulse Race in
followed about the races we would put on next year. The date of the Meanwood
Valley Trail Race would change to after the end of the rugby season and may be
held in May, perhaps the Saturday after the
Election of Club Officials
Club Captain: Steve O’Callaghan
Club Sec: Geoff Webster
Chair: Bob Jackson (a new post proposed by Paul White)
Treasurer: Paul White
Women’s joint road & cross country captains: Carole
Schofield, Hayley Nancolas & Laura Clark (Laura is currently climbing
Men’s joint road & cross country captains: Drew Taylor & Paul Hunter
Fell Competition Secs: Geoff Webster &
Vets Captains: Geoff Webster &
Race Directors: Bob Jackson, Mick Tinker, Geoff Webster
Assistant Race director: Dan Murray (a new post in case of illness of race director)
Grand Prix organisers: Paul White & Alan Hutch
Performance Awards & PBs: Alan Hutch, Paul Hunter, Erica Hiorns
‘Valley Striders Review’ editor: Eric Green
Web site administrator: Bob Jackson
Archivist: (a new post which remains vacant)
Agenda Items for Discussion
Club Constitution Dave Middlemas had offered to lead a review of the Club Constitution. Sylvia, Paul White, Bob and Geoff volunteered to assist.
Club Subs/Membership Cards/CRB checks No increase
in subs: £12 including £3 affiliation to UKA for 1st claim members;
£9 for second claim members; £3 for social members ie volunteers/supporters who
don’t run and therefore don’t pay £3 affiliation to UKA; £6 including £3
affiliation to UKA for juniors. Current membership cards haven’t been received
although Bob sent off to UKA 6 weeks ago. Bob will be sending a list of club
members to Up & Running. The club now has the means to complete CRB forms.
It’s not known if there’s a charge for the 1st Aid courses which has
to be attended before qualification can be awarded. A Health & Safety
course was held in
Club vests discussion re change of club logo maybe
adding ‘Leeds’ and ‘Leeds
Training Suggestion made to hold the 400m Tuesday night session at the track at Carnegie/Becketts Park at a charge of £2.25 per person. It was agreed Bob should look further into this. The Thurs training sessions from Scothall Sports Centre were discussed: Paul Furness reported that the group has 8 or 9 regulars with up to 20 on occasions. There was a suggestion for a fast & a slow group because of the wide range of ability, however this puts off slow runners. Some of the regular runners are not members: are they covered by our insurance? To be looked into by the committee. Tim Towler reported that Sunday training from Smithy Mills has dropped off. There are problems training with a group of varying standards over 16miles and it tends to be cliquish. The size of the group tends to pick up towards the London Marathon, it can be up to 10 but often less. Tim said more coordination is needed and he will send more information to members via email. Simon Vallance wants an off road long Sunday run perhaps from Smithy Mills.
Photos are on the website so members can be known to each other. These are put on the site without members’ agreement.
Fundraising for Valley Striders Paul Hunter told members a link could be put on the website through which members could make purchases with a cash amount from the advertising going to the club at no cost to the individual. It was queried why we should be making money for the company advertising. Bob agreed to look further into this. Money raised could be spent buying a bigger club tent.
Christmas handicap is on Sun 30 Dec.
Christmas meal is on Fri 14 Dec at a cost of £9.
· Valley Striders Car Stickers: Paul Hunter brought some samples and will get them priced.
· Pie & Peas: Patrick proposed we have a dessert and this was seconded by Dan Murray. The proposal was carried. Tony agreed to provide apple pie & cream.
· EGM re ARC Paul Briscoe requested that it be minuted that we held an EGM earlier in the year re ARC. The committee will discuss and feed back. Max mentioned that the standard at the recent ARC half marathon championship was low.